The problem. Anyone who fails to report a defect promptly and verifiably during incoming goods inspection forfeits their warranty rights — Section 377 (2) of the German Commercial Code (HGB). In the event of a dispute, it is not w...
The problem. Anyone who fails to report a defect promptly and verifiably during incoming goods inspection forfeits their warranty rights — Section 377 (2) of the German Commercial Code (HGB). In the event of a dispute, it is not what was inspected that counts, but what was documented. Smartphone photos in folders, Excel spreadsheets, and paper checklists rarely hold up in such cases. The solution. Quilva Inspect guides your inspectors through the inspection process on a smartphone or tablet. The delivery note code is scanned, the matching template opens, and the header data is imported — every field with a record of origin. When taking photos, the software recognizes the inspection regions previously defined by the quality manager on a reference part and highlights anomalies directly in the image. The final decision always rests with the inspector. Nameplates are photographed and confirmed instead of being typed out. The result. Based on the confirmed findings, the software calculates the overall verdict — Accepted, With Reservations, or Rejected — and enforces the details required for a reservation: reason, required action, deadline, and justification. If desired, a second person can sign off using the four-eyes principle. This produces a sealed PDF report featuring an advanced electronic seal and a trusted timestamp: the notice of defects for the supplier, the inspection report for your QA. Who it’s for. Quality teams at medium-sized mechanical and plant engineering companies with 50 to 500 employees who need reliable documentation — not another generic QM suite. Also for service reports and setup orders. Code and infrastructure in Germany. No cookies, no tracking on the website.
We turn incoming goods inspections into robust documentation: what the inspector sees on the component is subsequently clearly traceable in the report — instead of being lost in smartphone photos, Excel spreadsheets, and paper checklists.
Guided smartphone inspections are set to become the standard way to record defects and provide proof to suppliers in mechanical and plant engineering — documented, sealed, and integrated into the very workflow where the inspection naturally takes place.
